Régine Bernard
Governance & Compliance Consultant
I help companies and investors navigate Belgium’s complex regulatory landscape by providing structured and reliable support in UBO compliance, corporate governance reviews, and company formation coordination.Whether you're launching a new entity, managing a multi-layered structure, or running an SME that needs compliance clarity, I provide tailored, responsive, and human-scale support to ensure legal alignment and peace of mind.
Services
Beneficial Ownership Compliance – UBO Registration
• Analysis and identification of ultimate beneficial owners (UBOs) and relevant intermediary entities
• Registration of UBOs in the Belgian UBO register, including submission of supporting documents
• Annual confirmation and update of UBO records
• Preparation of UBO-related documentation (UBO report, letter, and proxy form)
Company Formation Assistance
• Guidance for foreign founders and investors
• Coordination with notaries, business registries, banks, and public authorities for legal formalities
• Support with post-incorporation formalities, including UBO registration, FATCA/CRS classification, and administrative filingsPlease note that tax, accounting, and HR formalities are excluded from the scope of services.
Governance and Compliance Health Check & Support
• Review of company statutes, shareholders' register, board or auditor appointment documents
• Verification of UBO accuracy and FATCA/CRS status
• Identification of compliance gaps and risks
• Delivery of a summary report with tailored recommendations
• Shareholders' and Board Meetings (upon request)
Support with standard meeting documents and coordination with notaries or stakeholders, when required.
Contact
Interested in working together or have a question?
Feel free to reach out by email – I’ll get back to you shortly.[email protected]
Régine Bernard
Certified Governance, Risk and Compliance Professional (GRCP)
Operating under the name RB Corporate Bridge
UBO Compliance - What You Need To Know
Who is considered a UBO in Belgium?Any individual who directly or indirectly owns more than 25% of shares or voting rights, or who exercises control by other means (e.g. appointment rights). If no such person exists, the senior managing officials (directors) must be declared.Which entities must register UBOs?All Belgian legal entities including companies, non-profits, foundations, and certain trusts or similar structures.When must UBOs be declared or updated?Within 1 month of incorporation or any change in ownership or control.
A mandatory annual confirmation must also be filed, even if nothing has changed.What supporting documents are required?UBO filings must be justified by reliable documentation, including:
• Shareholder register
• Articles of association
• Director appointment documents (e.g., meeting minutes or official publication)
• Organizational chart
• Voting agreements or shareholder agreements (if applicable)What are the risks of getting it wrong?Filing incorrect or incomplete UBO information can lead to:
• Administrative fines between €250 and €50,000
• A formal warning with 30 days to correct the issue
• Removal from the Crossroads Bank for Enterprises (BCE) in case of prolonged non-compliance
• Reputational and legal risks
• Potential delays with banks, audits, or investor complianceNeed assistance?Determining and documenting the correct UBOs can be challenging, especially in complex or multi-layered structures.
I offer tailored support to help you:
• Identify the right individuals
• Collect and prepare the necessary documentation
• Register the UBOs on the official platform
• Reduce risk and ensure full regulatory complianceFee quotes provided upon request. All prices are exclusive of VAT, notary fees, publication fees, and other applicable costs.Disclaimer: RB Corporate Bridge provides practical support with corporate compliance and legal formalities. Legal representation, tax, accounting, and HR services are not included.